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Strategic Contract Resources
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document Control Center Specialist
Posted: 09/07/24
2023-11-26
2024-06-21
Job Number: 5206
Job Description
Position: Document Control Center Specialist – RLPP Project
Location: Doha, Qatar, RLPP Project Management Team (PMT) Office
Responsibility: Support all document control center technologies in use by the RLPP project teams.
Reports To: Document Control Manager
Overview
This individual is initially responsible for participation in formative decisions in basic document control, RLP EDMS and records management.
Engineering and Procurement Phase IV
General
Location: Doha, Qatar, RLPP Project Management Team (PMT) Office
Responsibility: Support all document control center technologies in use by the RLPP project teams.
Reports To: Document Control Manager
Overview
This individual is initially responsible for participation in formative decisions in basic document control, RLP EDMS and records management.
Engineering and Procurement Phase IV
General
- Assist with Pre-load Contractor & Vendor deliverables into RLP EDMS (MDL’s)
- Received documentation from Contractor & QA to make sure it meets RLP requirements
- Correct RLPP & site Document Numbers assigned
- Correct format
- Signed
- Verify information on transmittal vs. what was received is accurate
- Verify correct electronic file name has been applied
- Verify documents have been issued for the proper statues per our Document Numbering Guide
- Upload and attach documentation issued by the Contractor to the existing pre-loaded records or create new ones in company EDMS
- Fill out all the required metadata per document when loaded into RLP EDMS
- Electronic file name
- Compliant Label
- Description
- Revisions
- Issued Status
- PO number
- Vendor name
- WBS
- Tag number
- Generate Transmittals as requested via RLP EDMS
- Support PMT team members located in the contractor offices
- Audit & confirm all issued documentation is in fact in RLP EDMS with the correct metadata
- Follow work flow processes & procedures as developed by DIM
- Will be the RLP EDMS Super User for the Contractor location
- Interface with Contractor’s DCC
- Contractors EDMs Super User
- Track review cycle & interface with consolidators
- Follow work flow processes & procedures as developed by DIM
- Return client comments to Contractor DCC & RLP PMT – load final into company EDMS
- Establish & maintain a matrix for contractor location – using template created by DCC PMT
- Audit & track the process for Vendor & Subcontractor Deliverables or Review & Info via Contractor Red Lining system
- Assign metadata for documents to be uploaded into RLP EDMS for RLPP
- Collect & Scan comments from Engineering sitting at Contractor location and process into a return to the Contractor
- Assist with auditing of others Units
- Audit Contractor Database
- Audit Contractor work processes
- Audit RLPP RLP EDMS to Contractor EDMS (no gaps) – monthly activity
- Upload documents into RLP Sharefile for Contractor to receive
- Manage RLPP mail box & requests
- Run reports
- Oversee dedicated contractor support - secondees
- Site drawing requests
- Set up & manage client work space
- Attend Project Meetings
- Provide support to all subsequent phases through to Commissioning and start-up.
