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Tank Construction Coordinator - Refining

Billings, MT 59101

Posted: 08/17/19 Job Category: Oil and Gas Job Number: 4354
Description:   Reporting to the Tank Lead or Supervisor, the Tank Construction Coordinator will assist with the home office and field based construction related activities. The Tank Construction Coordinator brings specialist skills to key construction activities such as technical and safety integrity of the field engineering, field procurement, interfaces with QA, and facilities start-up activities. The Tank Construction Coordinator is competent to supervise all technical discipline work associated with the assigned object(s) and may also be assigned to work in other functional areas e.g. facilities commissioning, engineering coordination or operations interface coordination. Career progression would migrate towards Construction Lead role. Responsibilities. The Tank Construction Coordinator generally reports to the Takn Lead and may be responsible for Assisting with developing the Construction Execution Plan, which details the contracting strategy, management systems and staffing through which the build will be completed. Influencing design engineering work to ensure accessibility in all areas of the facility including Inside battery limits (ISBL) and outside battery limits (OSBL) and for efficient use of yard space. Ensuring major equipment and sub-structures are arranged for efficient handling and lifting. Coordinating with the site team, this includes discipline construction supervision in civil, structural, mechanical, welding, non destructive testing (NDT), electrical, instrumentation, piping, coatings, insulation, fireproofing, pre-commissioning, rigging and heavy lifting disciplines and field staff within Health Safety and Environmental, QA/QC, materials control, logistics, project controls and contract administration functions. Implementing logistical and Human Resource solutions associated with mobilizing site teams, including offices, Information Technology, transportation and accommodation arrangements, emergency evacuation procedures, medical and recreational facilities. Assisting with Pre-qualifying candidate fabricators and contractors and major package assembly sites. Participating in bid clarification and kick-off meetings. Compiling fabrication scopes of work for contract documentation, specifying tender requirements and reviews draft contract terms. Assisting with bid evaluation work for primary construction contracts. Participating in Site Safety Management System; delivering on pre-agreed site safety (and environmental) targets for Company and Contractor staff. Assisting construction lead with site QA/QC Management Systems utilizing 3rd party specialist contractor services as appropriate. Reviewing and assisting Construction Management in approving of contractor' s schedules and planning basis (norms). Ensuring veracity of progress statements. Specifying and negotiating progress recovery measures with contractor as appropriate. Supervising in-house and contractor construction team activities. Basic and Required Qualifications 5 + years experience as a Construction Coordinator One and half to three years experience in major domestic or International capital project construction in the petroleum industry primarily in the area of site construction, fabrication, or installation, though other industry major industrial construction experience may qualify. One year of related construction site management experience. Open to and available for relocation. Preferred Qualifications and Skills are Bachelor’ s degree in Engineering, Construction Management or equivalent training or education. Demonstrable technical competency. Second language (or aptitude for acquiring). Demonstrable interpersonal, teambuilding and team leading skills.

Specific Billings Requirements:
Description
The Tank Field Coordinator helps plan and schedule tank projects and maintenance. This position also manages contractor/craft adherence to Phillips 66 safety programs. This position reports to the Billings Tank Program Coordinator. The person in this position leads the mechanical field activities and makes daily adjustments to the plan based on progress and emergent work; manage, as a single point of contact, the execution of the projects in the field; and ensure activities are consistent with Phillips 66 core values and aligned with the refinery goals. Helping to insure nobody gets hurt, especially on tank projects, is of utmost importance.

Responsibilities
The Tank Field Coordinator may be responsible for:
• Overseeing the safety of all personnel assigned to the projects. Promoting a safety culture of “ doing the right thing even when nobody is watching” and “ follow all of the rules all of the time….because they keep people safe”.
• Driving continuous improvement through lessons learned (good catches) and Incident/Accident investigations, and reporting and distribution.
• Ensuring all work is completed safely and efficiently and leads to a safe startup and promised run cycle.
• Ensuring that safety expectations are established and adhered to by all workers on the project.
• Performing at least four field safety observations per month.
• Insuring there are robust Job Safety Execution Plans (JSEP) that are reviewed, approved, and adhered to for work inside tanks.
• Following regulatory compliances for tank work and adhere to environmental regulations.
• The Management of Change process for all projects.
• Providing guidance to tank personnel to ensure quality work for the defined scope.
• Field supervision and coordination for contractors and contract supervisors.
• Partnering with the Tank Program Coordinator to select contractors, determine crew size and promote good contractor/Company relationships
• Building effective relationships with others.
• Listening and seeking to understand others' points of views.
• Leading the mechanical field activities and making daily adjustments to the plan based on progress and emergent work.
• Coordinating work in the field with the many groups that are involved in tank work (contractors, craftsmen, operations, safety, environmental and staff agencies) to insure on-schedule and on-budget completion of assigned projects without injuries or environmental incidents.
• Planning ahead for upcoming tank work; insure the work is coordinated and communicated in advance to all parties involved; insure materials and equipment are ready in advance.
• Ordering and managing materials.
• Utilizing SAP for material ordering and planning work.
• Providing progress and schedule updates to the Tank Program Coordinator.
• Helping the Tank Program Coordinator monitor costs of the project to eliminate potential overruns.
• Understanding and applying the API 510, 650/653 tank codes in the planning and execution of tank maintenance. Training will be provided if needed.
• Understanding engineering drawings and ensuring that work is completed in accordance with the drawings and specifications.
• Becoming familiar with Phillips 66 engineering standards related to tank work and ancillary systems.
• Looking for creative ways to solve problems.
• Working with Operations personnel and inspection to develop scope of work for tanks.
• Industry related certifications (e.g. CWI, API 650, 653, TES, NACE etc.). Training will be provided, if needed.
• Computer proficient (ability to perform the skill with limited assistance) with SAP, Outlook, Word, Microsoft Project and Excel.
• Participating in construction planning and scheduling meetings. Description:   Reporting to the Tank Lead or Supervisor, the Tank Construction Coordinator will assist with the home office and field based construction related activities. The Tank Construction Coordinator brings specialist skills to key construction activities such as technical and safety integrity of the field engineering, field procurement, interfaces with QA, and facilities start-up activities. The Tank Construction Coordinator is competent to supervise all technical discipline work associated with the assigned object(s) and may also be assigned to work in other functional areas e.g. facilities commissioning, engineering coordination or operations interface coordination. Career progression would migrate towards Construction Lead role. Responsibilities. The Tank Construction Coordinator generally reports to the Takn Lead and may be responsible for Assisting with developing the Construction Execution Plan, which details the contracting strategy, management systems and staffing through which the build will be completed. Influencing design engineering work to ensure accessibility in all areas of the facility including Inside battery limits (ISBL) and outside battery limits (OSBL) and for efficient use of yard space. Ensuring major equipment and sub-structures are arranged for efficient handling and lifting. Coordinating with the site team, this includes discipline construction supervision in civil, structural, mechanical, welding, non destructive testing (NDT), electrical, instrumentation, piping, coatings, insulation, fireproofing, pre-commissioning, rigging and heavy lifting disciplines and field staff within Health Safety and Environmental, QA/QC, materials control, logistics, project controls and contract administration functions. Implementing logistical and Human Resource solutions associated with mobilizing site teams, including offices, Information Technology, transportation and accommodation arrangements, emergency evacuation procedures, medical and recreational facilities. Assisting with Pre-qualifying candidate fabricators and contractors and major package assembly sites. Participating in bid clarification and kick-off meetings. Compiling fabrication scopes of work for contract documentation, specifying tender requirements and reviews draft contract terms. Assisting with bid evaluation work for primary construction contracts. Participating in Site Safety Management System; delivering on pre-agreed site safety (and environmental) targets for Company and Contractor staff. Assisting construction lead with site QA/QC Management Systems utilizing 3rd party specialist contractor services as appropriate. Reviewing and assisting Construction Management in approving of contractor' s schedules and planning basis (norms). Ensuring veracity of progress statements. Specifying and negotiating progress recovery measures with contractor as appropriate. Supervising in-house and contractor construction team activities. Basic and Required Qualifications 5 + years experience as a Construction Coordinator One and half to three years experience in major domestic or International capital project construction in the petroleum industry primarily in the area of site construction, fabrication, or installation, though other industry major industrial construction experience may qualify. One year of related construction site management experience. Open to and available for relocation. Preferred Qualifications and Skills are Bachelor’ s degree in Engineering, Construction Management or equivalent training or education. Demonstrable technical competency. Second language (or aptitude for acquiring). Demonstrable interpersonal, teambuilding and team leading skills.

Specific Billings Requirements:
Description
The Tank Field Coordinator helps plan and schedule tank projects and maintenance. This position also manages contractor/craft adherence to Phillips 66 safety programs. This position reports to the Billings Tank Program Coordinator. The person in this position leads the mechanical field activities and makes daily adjustments to the plan based on progress and emergent work; manage, as a single point of contact, the execution of the projects in the field; and ensure activities are consistent with Phillips 66 core values and aligned with the refinery goals. Helping to insure nobody gets hurt, especially on tank projects, is of utmost importance.

Responsibilities
The Tank Field Coordinator may be responsible for:
• Overseeing the safety of all personnel assigned to the projects. Promoting a safety culture of “ doing the right thing even when nobody is watching” and “ follow all of the rules all of the time….because they keep people safe”.
• Driving continuous improvement through lessons learned (good catches) and Incident/Accident investigations, and reporting and distribution.
• Ensuring all work is completed safely and efficiently and leads to a safe startup and promised run cycle.
• Ensuring that safety expectations are established and adhered to by all workers on the project.
• Performing at least four field safety observations per month.
• Insuring there are robust Job Safety Execution Plans (JSEP) that are reviewed, approved, and adhered to for work inside tanks.
• Following regulatory compliances for tank work and adhere to environmental regulations.
• The Management of Change process for all projects.
• Providing guidance to tank personnel to ensure quality work for the defined scope.
• Field supervision and coordination for contractors and contract supervisors.
• Partnering with the Tank Program Coordinator to select contractors, determine crew size and promote good contractor/Company relationships
• Building effective relationships with others.
• Listening and seeking to understand others' points of views.
• Leading the mechanical field activities and making daily adjustments to the plan based on progress and emergent work.
• Coordinating work in the field with the many groups that are involved in tank work (contractors, craftsmen, operations, safety, environmental and staff agencies) to insure on-schedule and on-budget completion of assigned projects without injuries or environmental incidents.
• Planning ahead for upcoming tank work; insure the work is coordinated and communicated in advance to all parties involved; insure materials and equipment are ready in advance.
• Ordering and managing materials.
• Utilizing SAP for material ordering and planning work.
• Providing progress and schedule updates to the Tank Program Coordinator.
• Helping the Tank Program Coordinator monitor costs of the project to eliminate potential overruns.
• Understanding and applying the API 510, 650/653 tank codes in the planning and execution of tank maintenance. Training will be provided if needed.
• Understanding engineering drawings and ensuring that work is completed in accordance with the drawings and specifications.
• Becoming familiar with Phillips 66 engineering standards related to tank work and ancillary systems.
• Looking for creative ways to solve problems.
• Working with Operations personnel and inspection to develop scope of work for tanks.
• Industry related certifications (e.g. CWI, API 650, 653, TES, NACE etc.). Training will be provided, if needed.
• Computer proficient (ability to perform the skill with limited assistance) with SAP, Outlook, Word, Microsoft Project and Excel.
• Participating in construction planning and scheduling meetings.

Kent Hudson
VP, Sales and Marketing

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