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Maintenance Timekeeper/Administrative Assistant II
1070 W 500 S Woods Cross, UT 84087 US
Posted: 09/07/24
2024-03-19
2024-06-19
Job Number: 5275
Job Description
BASIC FUNCTION:
Conducts intermediate level administrative support and technical assistance for various departments under general supervision.
ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA)
• Equipment Management
o Manages rental equipment needs
o Coordinates equipment repairs
o Manages the vehicle fleet (e.g. repairs, registration, etc)
o Coordinates equipment calibrations
• Data Entry, Data Analysis and Documentation
o Performs various data entry assignments
o Performs tasks in the computerized maintenance management system (e.g. enters work requests, writes purchase requisitions)
o Coordinates various processes, maintains documents, and records related to process.
o Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc.
o May perform analysis and review of various assigned transactions
• Other Duties
o Orders and distributes various supplies and other items (i.e. food, badges) and inventories office supplies on a regular basis
o Fills in for Human Resources for time keepings task
o Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion
EXPERIENCE:
A minimum of two years of on-the-job experience is required.
EDUCATIONAL LEVEL:
A minimum of a High School degree or equivalent is required.
REQUIRED SKILLS:
Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments. Working knowledge of Microsoft products, especially Excel and Word. Organized, effectively manages time, able to prioritize, and take initiative. Ability to perform both technical and administrative clerical assignments. Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills; ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure; detail oriented, punctual, dependable and flexible. Works well with employees of all levels in organization.
PREFERRED SKILLS:
Experience with the computerized maintenance management system SAP
SUPERVISORY/MANAGERIAL RESPONSIBILITIES:
None.
WORK CONDITIONS:
Office based and depending on assignment, may require work outside of normal working hours with minimum advance notice.
PHYSICAL REQUIREMENTS:
Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements. Depending on assignment, job conditions may require lifting and/or carrying up to 10lbs, pushing and/or pulling 10lbs, climbing up to 2ft, ability to operate and drive all assigned company vehicles at company standard insurance rates is essential, valid state driver’s license and proof of insurance required, perceiving color differences, ability to wear personal protective equipment (beards not permitted), and strenuous physical activity.
Conducts intermediate level administrative support and technical assistance for various departments under general supervision.
ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA)
• Equipment Management
o Manages rental equipment needs
o Coordinates equipment repairs
o Manages the vehicle fleet (e.g. repairs, registration, etc)
o Coordinates equipment calibrations
• Data Entry, Data Analysis and Documentation
o Performs various data entry assignments
o Performs tasks in the computerized maintenance management system (e.g. enters work requests, writes purchase requisitions)
o Coordinates various processes, maintains documents, and records related to process.
o Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc.
o May perform analysis and review of various assigned transactions
• Other Duties
o Orders and distributes various supplies and other items (i.e. food, badges) and inventories office supplies on a regular basis
o Fills in for Human Resources for time keepings task
o Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion
EXPERIENCE:
A minimum of two years of on-the-job experience is required.
EDUCATIONAL LEVEL:
A minimum of a High School degree or equivalent is required.
REQUIRED SKILLS:
Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments. Working knowledge of Microsoft products, especially Excel and Word. Organized, effectively manages time, able to prioritize, and take initiative. Ability to perform both technical and administrative clerical assignments. Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills; ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure; detail oriented, punctual, dependable and flexible. Works well with employees of all levels in organization.
PREFERRED SKILLS:
Experience with the computerized maintenance management system SAP
SUPERVISORY/MANAGERIAL RESPONSIBILITIES:
None.
WORK CONDITIONS:
Office based and depending on assignment, may require work outside of normal working hours with minimum advance notice.
PHYSICAL REQUIREMENTS:
Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements. Depending on assignment, job conditions may require lifting and/or carrying up to 10lbs, pushing and/or pulling 10lbs, climbing up to 2ft, ability to operate and drive all assigned company vehicles at company standard insurance rates is essential, valid state driver’s license and proof of insurance required, perceiving color differences, ability to wear personal protective equipment (beards not permitted), and strenuous physical activity.
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Ready to embark on a rewarding career journey in the vibrant Woods Cross, Utah area? Picture yourself enjoying the stunning landscapes of the Great Salt Lake and Antelope Island State Park, while exploring the flourishing job market that offers ample growth opportunities. With easy access to Salt Lake City's cultural hotspots like the Utah Symphony, Ballet West, and the Utah Jazz basketball team, Woods Cross is not only a hub for outdoor enthusiasts but also a haven for art and sports aficionados. Indulge in the local delicacies like fry sauce and scones, and immerse yourself in the friendly community spirit that makes this region a true gem for both work and play. Dive into our job listings now and discover your next career move amidst the enchanting charm of Woods Cross, Utah.
